Personal Information Collection Statement

HAMPTON, WINTER AND GLYNN

 

(“the Firm”)

 

Personal Information Collection Statement For Clients

 

Collection of Personal Data In this Statement, “Personal Data” of an individual means information that can be used to identify such individual.

 

Before we can act for you, you will need to complete our Client Engagement Form where you will need to provide us with the Personal Data of certain individuals. Those individuals may include you, if you are an individual, and may include your related parties, for example, your directors or shareholders if you are a corporation. Depending on the nature of the services we will provide to you, we may also have to verify your identity and those of your related parties through copies of identification document and address proof. The provision of the Personal Data and documents requested in the Client Engagement Form is mandatory and if you do not provide such data to us, we will not be able to act for you. We may also request further Personal Data from you or your related parties from time to time in the course of acting for you and we will let you know at the time of our request whether the supply of those Personal Data is mandatory and the consequence of not supplying those data.

 

Purposes of Collection

 

The Personal Data requested on the Client Engagement Form is for the purpose of compliance with our “Know Your Client” procedures which we are required to undertake by law. The Personal Data provided by you will also be used for providing our services to you, communicating with you, checking any conflict of interest with other client or potential client of the Firm and for the purpose of maintaining and managing your account with us.

 

Retention of Personal Data

 

We will retain the Personal Data provided by you during the period we are engaged by you. After the end of our engagement, we are required by the rules of the Law Society to retain your files for a period of time the length of which depends on the nature of our service to you. Therefore, we will continue to retain the Personal Data until the expiration of such period when such data will be disposed of in an appropriate and secured manner.

 

Transfer of Personal Data

 

The Personal Data provided by you will be kept confidential but we may for one or more of the purposes referred to above transfer such data to:

  • Intergroup Associates Limited which is a company owned by the partners of the Firm which provides management services to the Firm for the purpose of managing your file and account and providing service to you; 
  • government institutions, statutory authorities and regulatory bodies when we are legally required to do so; 
  • parties which we may engage to provide services to you, for example, a foreign lawyer or expert who we may instruct on your behalf; 
  • our agent or contractor which we may engage to provide management or technical support; and
  • our debt collecting agencies if you are in default of payment of your legal fee. The disclosure and transfer of the Personal

 

Data of our clients are also protected by the duty of confidentiality we owe to our clients and the rules of the Law Society.

 

Access to Personal Data

 

If you or your related parties wish to request us to confirm whether we are holding your personal data or those of your related parties, and/or access to and/or correction of any personal data held by us, the request(s) can be made by completing and submitting our “Personal Data Access Form” to us. All requests for Personal Data Access Form and completed Personal Data Access Form shall be addressed to our Office Manager by post to 19th Floor, Printing House, 6 Duddell Street, Central, Hong Kong or by email to general@hwg-law.com.